Travel & logistics
Round-trip fares and rooming lists that update when the roster does.
Fifteen people from fifteen airports, twelve hotel rooms, a truck that has to beat them all there. This part never fit in a spreadsheet.
Best forTravel coordinators juggling fifteen itineraries at once- Free for up to 5 events
- Records bookings — never buys tickets
- Set up in an afternoon
Booking window radar
Every upcoming event, sorted by how much money the delay is costing
- Nashville Fall ClassicBNA3 flights unbooked6dPriya Anand · outbound missing
- Charlotte RegionalCLT1 flight unbooked17dHome airport still TBD for 1 staffer
- Louisville ShowcaseSDFBook this week24d
- Richmond RegionalRICBook this week27d
- Atlanta Winter OpenATLNot yet41d
- Tampa NationalsTPANot yet63d
- Fares are whole-trip totals, both directions
- Read-only fare search — it never books
- Built by people who kept rooming lists in Excel
How it works
From home airports to wheels-down.
People carry their airports
Every fare and arrive-by starts from where each person lives.
The radar calls the window
28 days out: book me. Inside 21: overdue, by name.
Price it, book it, record it
Book where you always book; paste the confirmation in.
Rooms, rides, freight follow
Everything hangs off the roster and updates with it.
Rooming & booking links
The rooming list stops being a negotiation in Excel.
Hotel blocks live on the event. Rooming drafts itself within your rules, you adjust by hand, and the export is the sheet the hotel asked for.
- “Won't room with a judge” is a hard rule, not a note
- Roster swaps flag the orphaned bed as a work item
- One embed script gives every event page its own guest booking link
Hotel block · Gaylord Opryland
Nashville Fall Classic · release Sep 26
12 rooms · roommate rules respected
Draft pairs suggested, edited by hand, exported as the sheet the hotel wants.
Guest booking link, on your website
Studios and families book into the right block on their own.
Built in the open
The discipline is the feature.
2
directions in every fare
No surface quotes a one-way price as if it were the trip.
1
fare search per route
Season pricing is cached and capped — never one search per person.
0
tickets bought by the software
You book where you always book. Your card stays in your pocket.
Product facts, not customer metrics — the free tier lets you check each one.
Fair questions
The travel-desk questions, answered.
- We already book through Expedia / an agent.
- Keep doing that — this product deliberately doesn't buy tickets. Paste the confirmation in and it becomes structured data on the event's plan and P&L.
- What happens to bookings when the roster changes?
- The swap queues the cleanup — cancel-flight, cancel-hotel, update-ground items — and rooming flags the orphaned bed. Nothing transfers silently to the new person.
- Our rooming list has rules you can't imagine.
- Try us — “won't room with a judge” is a hard constraint in the drafting, not a sticky note. You adjust everything by hand before it goes out.
- What does live fare pricing cost?
- It's a metered add-on with a visible counter. Without it, everything else here still works — fares just don't fill in live.
Also in this module
Everything travel touches.
- Read-only flight search
- Paste a confirmation email — it becomes data
- Hotel directory
- Room blocks with release dates
- Ground transport clustering
- Travel-buddy threads, automatic
- Freight zones and warehouses
- Driver portal with dock countdown
- Per-event rental cars
Start with one weekend
Put one event's travel in and see what it catches.
Most coordinators find something in the first hour — usually a return flight nobody booked.
- Free for up to 5 events
- No card required
- Cancel any time