For Event Managers & Show Directors
Thursday-night fires already have a plan.
Pre-plan and tech-advance flawlessly, execute a seamless on-time event — that's the posting. This is the system that makes it survivable: one event record, a run-of-show that holds, and a written plan for every way the weekend breaks.
- Free for up to 5 events
- No card
- 2 minutes to start
The worst week of the season
Thursday to Sunday, fire by fire.
The fire
A staffer drops for the weekend — the flight's booked, the room's assigned.
The plan
The swap hands you the cancel-and-rebook list; replacement candidates are already screened for conflicts.
The fire
You're in the lobby. Which version of the schedule is real?
The plan
There's one event record — timeline, people, hotel contact — current, not version seven. Every change re-sends the sheet.
The fire
Finals run long. Awards, load-out, and Sunday flights all sit downstream.
The plan
Move the timeline once — everything that depends on it follows, and the schedule-slip playbook opens with the airline's free change window first.
The fire
A no-show at the awards table, doors in two hours.
The plan
The no-show plan says pull from the sales table first — because that's what actually works. Call, reshuffle, tell the director. Done.
The show itself
The show runs on time because the plan was written down.
Wearing the Show Director hat this weekend too? Same page, literally. Try it — move the staff brief and watch everything that depends on it follow.
Move the staff brief — watch what follows
Sunday · Nashville Fall Classic
Staff brief
Arrive-by times · recomputed
Dana Whitfieldflying, rental car5:35 AM
Marcus Reyesdriving from Atlanta6:50 AM
Worksheet note
“brief 7:45, doors 8”
Sheet current · sent Tuesday
One change, made once. Nobody re-types it into three documents, and nobody works from the old version.
From tech advance to awards
Everything the weekend needs, before doors open.
6 AM, in the lobby
The event page has the timeline, the people, and the hotel contact — current, not version seven.
Venue details live here too: dock, floor, power, the manager's cell — captured the first time you run the building, autofilled the next. The venue-coordinator hat doesn't need its own binder.
Nashville Fall Classic
Oct 17–18, 2026Good to goEvent timeline
- Truck departs
- Wed 5:00 AM
- Load-in start
- Fri 6:00 AM
- Staff brief
- Load-out end
- Sun 9:30 PM
Event details
- Venue
- Music City Center
- Address
- 201 Rep. John Lewis Way S
- Total staff
- 14
- Total judges
- 3
Hotel details
- Hotel
- Gaylord Opryland
- Rate
- $189 / night
- Breakfast
- Included, from 6:00 AM
- On-site contact
- Dana Petrillo
Roster · 14 assigned
- Dana WhitfieldJudge
- Marcus ReyesJudge
- Priya AnandJudge· return unbooked
- Kelsey MooreEvent manager
- Ray WhitlockTruck driver
- +9 more
Something changed?
Report a mid-season disruption and get a plan
Coming next for you
- The show-day schedule builderBuilding now
- Event-manager broadcastsExploring
- Live scoring, judging & tabulationExploring
The rest of the team
One system, every job — and most people here do several.
Start your season
The 6 AM question used to be 'where's the sheet?' Now it's just 'good morning.'
Your week, shorter. Free for up to 5 events — bring one weekend in and see what it catches.
- Free for up to 5 events
- No card required
- Cancel any time